Not all help desk software is created equal. Learn the pros/cons, compare pricing, integrations and features before you buy.

Are you still trying to handle your customer service inquiries solely by traditional email? Or, worse yet, are you using a clunky, outdated help desk that seems more like a drag on your company than a boon? Or are you just looking for a stable solution that can grow in scale as your business grows? Whatever your reason for researching help desks, you’re reading the right article – Help Desk Software Reviews & Comparisons.

Now here’s the thing…

A help desk isn’t just a way to manage your customer service inquiries. It’s much more powerful than that.

A good help desk platform can benefit you in these ways:

  • Reduce manpower costs. That’s because many help desk platforms come with automation tools that can do things like send out specific emails based on a trigger, or even suggest an article prospects can read to get the answers to their questions.
  • Quickly identify repeat issues. Many help desks have reporting tools that let you see what sorts of questions your prospects are asking, which questions aren’t getting resolved, and how long it takes your team to answer tickets.
  • Automate triaging, escalation and prioritization. This means no more customers slipping through the cracks when they have urgent issues. A good help desk platform can ensure a ticket goes directly to the right person, and that it’s handled fast.
  • Organize and monitor tickets from creation to resolution. This sort of transparency and organization helps ensure you provide top-quality care for your prospects and customers.

In short, a good customer service desk can help your business grow by closing sales, offering prompt help, and solidifying customer loyalty.

However, not all help desks are created equal. Even small differences in features can have a big impact. For example, some business owners may not care whether a help desk integrates with social media, while others want to give their customers the ability to start tickets via Facebook and other platforms. It’s just one feature, but it can really change the customer’s experience with your company.

So which help desks have the features you need at the price that agrees with your budget?

That’s what you’re about to find out.

Below (links take you directly to reviews) you’ll find that we’ve reviewed and tested seven of the top help desk platforms, including:

That’s right, we’ve gone through the testing and the trial and error so that you don’t have to waste your time or money on a platform that’s not right for you. Read on to find out how these solutions compare to one another…

Now, let’s take a look at some of the best hosting for WordPress…

FreshDesk – Help Desk Software Review

FreshDesk boasts over 80,000 customers around the world. But is it a good choice for you and your business?

Take a look and decide for yourself…

Fresh Desk Help Desk Software Review | DashBoard

Let’s start with the key features…

Create Tickets

(Communication Channels)

Via email: Yes.

Via web interface: Yes.

Via social channels: Yes

Via phone: Yes (but it costs extra).

Via chat: Yes.

Customer Self-Service/Community

FAQ: Yes.

Multi brand helpdesk support (FAQ/Knowledgebase separate for each product): Yes.

Widget embedding for FAQ, Ticket, Chat: Yes, via the Beacon Feedback widget, as seen below.

Help Desk Software Reviews & Comparisons

The advantage of using this widget is that you can embed your help desk features anywhere on your site. This means your prospect can get the help they need without ever leaving the page they’re on.

For example, maybe they’re sitting on your sales page and they have pre-sale questions. If they leave your sales page in search of a help desk or contact button, they may get distracted. You might lose them. They’ll leave the page, never to be seen again.

But embed your chat window right into your sales page, and you’ll boost conversions because you can close the sale without your prospects having to leave the sales page.

Data filter/ Customer point on point tracking

External support: presales questions -potential buyers:  Yes.

Internal support (Ability to pass user data from inside app along with ticket to track which products customer has purchased. This is used to provide timely and correct support and advanced sales funnel):   Yes, this is available, but we didn’t test it to see how well it works.

Platform

Web: Yes

Mobile app: Yes

Voice (call center): Yes

Staff

Multiple agents: Yes. There is a cost per agent that runs from $15 for up to three agents for the most basic plan, to $70 per agent for the highest-tier plan. See the pricing section below for more information.

Private FAQ/knowledge base for internal use: Yes. This is a very useful feature to help train your staff.

Agent performance tracking: Yes. Another useful feature, especially if you have several agents to monitor.

Private notes/ chat between agents: Yes. This is a good feature as it helps your agents approach certain issues in the same way. This gives your customers and prospects a better customer-service experience.

Agent rating/ Customer satisfaction survey: Yes. Here’s another good way to track how well your agents are doing. This can help pinpoint places where you need to provide more training. It also helps boost overall staff performance, as agents who know they may be rated are likely to do a great job to get those high ratings.

Help Desk Reporting and Analytics

Tag, tracking: Yes

Automation rules: Yes

Reporting: Yes.

You can get a good sense of where your tickets are coming from, if they’re getting resolved, and how in-depth the help is with FreshDesk’s reporting. You’ll also be able to track other important metrics, such as when most of your tickets are coming in (which will help you make staffing decisions).

FreshDesk’s reporting

FreshDesk also lets you look at what kind of tickets may be causing problems for your agents, customers and prospects. For example, if you have one type of question that comes in repeatedly, then you may want to expand your knowledge base or place the answer in multiple locations on your site.

You can also look at your agents and how well they’re performing. For example, you’ll see which agents handle the high priority tickets, and which of them get good reviews from prospects. In turn, this helps you make decisions about training and promoting.

You can even compare groups of agents, such as looking at how your pre-sale agents are doing versus your post-sale agents. And of course you can see how long it takes for your agents to respond to queries, which will again help you with staffing or training decisions.

Other Features, Usability, Price

Remote control (to manage, access, and control a customer’s computer from a remote point, giving remote diagnosis, and resolving any issue or complaint with little customer involvement): Yes, this is available through the LogMeIn Rescue App.

Note that the technician must have a Windows platform, but the end user can have any platform. Also take note the app sends information back to the help desk, such as notes about total time spent logged in.

Integration: Yes. FreshDesk integrates with over 50 popular apps and services, including Constant Contact, DropBox, Facebook, GitHub, Google Translate, Magento, InfusionSoft and much more.

FreshDesk integrates with...

Ease of use: FreshDesk has a neat, easy-to-use interface.

Check it out:

FreshBook Interface Help Desk Software Reviews & Comparisons.

Price: Ranges from $15 to $70 per month per agent, depending on the plan you select. Do note that you can take advantage of a free trial to see if FreshDesk is right for your business.

Here are the five different plans and pricing levels:

FreshDesk Help Desk Software Reviews & Comparisons.

Who can use it: Because of FreshDesk’s powerful features and multi-tiered pricing, it’s a great option for any small, medium or large business.

Pros:

We really liked this help desk for the following reasons:

  • Loaded with features. This help desk has all the bells and whistles, so you’re sure to find the features you need to suit your business.
  • Built-in forum. Another great feature, because it can cut down on support requests. That’s because users can search the forum to see if their issue has already been addresses.
  • Built-in live chat. And since you can embed this anywhere on your site, your prospects and customers never need to click away from a page to get the help they need.
  • Built-in phone support. This does cost extra, but it’s a very nice feature to have available.
  • Hover feature. When you’re looking at all the tickets in your system, you can get the details of a particular ticket simply by hovering over the ticket. This is a nice touch and a great time-saving feature.
Cons:

FreshDesk could use some improvements, here are the downsides:

  • Not very user-friendly for end users. That’s because your prospects and customers are required to log in to view tickets.
  • Boring frontend interface. Obviously this isn’t a deal breaker, but FreshDesk could use a fresh design and makeover to give it a more dynamic and polished look.
Do you want to check it out for yourself? If you’d like to learn more about FreshDesk’s user interface, robust ticketing, or advanced gamification… check them out with their free trial by clicking the button below.

Happy Fox – Help Desk Software Review

HappyFox prides itself on offering the power and flexibility to support a wide range of businesses around the globe. Let’s take a look at their features to find out if the HappyFox help desk is a good choice for…

Create Tickets

(Communication Channels)

Via email: Yes

Via web interface: Yes, via a login desk ticket submission form.

Via social channels: Yes, via 3rd party integration.

Via phone: Yes, this is available on some plans through 3rd party integration.

Via chat: Yes, this is available via 3rd party integration with some plans.

Customer Self-Service/Community

FAQ: Yes.

Multi brand helpdesk support (FAQ/Knowledgebase separate for each product): Yes. You can do this for up to 10 brands, depending on which plan you select.

Widget embedding for FAQ, Ticket, Chat: Yes, you can create a contact widget on any page of your website. HappyFox offers this feature as a tabbed widget.

Here’s an example of what it looks like:

Notice that it’s very clearly labeled as “help,” which makes it intuitive and user friendly.

Data filter/ Customer point on point tracking

External support: presales questions -potential buyers:   Yes.

Internal support (Ability to pass user data from inside app along with ticket to track which products customer has purchased or used to provide timely and correct support and advanced sales funnel): Yes, this feature is available, although we didn’t test it.

Platform

Web: Yes

Mobile app: Yes, for Android, Windows and IOS.

Voice (call center): Yes, this is available on select plans via 3rd party integration.

Staff

Multiple agents: Yes, and there is a cost per agent. See the pricing information just a bit later for more information.

Private FAQ/knowledge base for internal use: Yes

Agent performance tracking: Yes

Private notes/ chat between agents: Yes

Agent rating/ Customer satisfaction survey: Yes

Help Desk Reporting and Analytics

Tag, tracking: Yes, and this can be automated as well.

Automation rules: Yes. HappyFox has what it calls “Smart Rules,” which results in the software automatically taking specific actions based on predefined conditions.

For example, you can set up HappyFox to trigger notifications whenever a ticket hasn’t been answered or resolved within a set period of time.

Another example: you can have HappyFox assign a ticket to a specific agent, depending on conditions such as what type of help the prospect is seeking.

Other Features, Usability, Price

Remote control: Yes, your agents can gain remote access to your end user’s computer through the LogMeIn third-party app. However, this feature is only available with select plans.

Integration: Yes, you can integrate HappyFox with many third-party apps. Take note, however, that app integration depends on which plan you select.

For example, the basic plan lets you integrate social media, live chat and other features. However, you’ll need to upgrade to different plan if you’re interested in features such as phone integration or the ability to access a customer’s desktop remotely.

HappyFox third-party app integrate

Ease of use:  HappyFox has an interesting layout compared to some competitors. However, it is easy to set up and use.

HappyFox Interface Help Desk Software Reviews & Comparisons.

Price: As always, pricing varies according to the plan you select. It starts at $19 per month per staff (agent), and goes up to $79 per month per agent. The price varies according to plan, as well as whether you are paying monthly or annually.

HappyFox Prices Help Desk Software Reviews & Comparisons

Who can use it: This help desk is suitable for small, medium and large businesses. Indeed, HappyFox has many well-known clients such as Warner Brothers, Lowe’s home improvement stores, the YWCA, Sennheiser and many more.

Pros:

    • What we really like about HappyFox is that it’s feature-rich, easy to use, and has a fun interface.
    • That makes it a good choice, because it’s powerful enough for your business, yet it’s also easy for your agents to learn how to use it.
Cons:
  • The biggest downside of HappyFox is that it can get expensive once you start adding more agents and apps. So when you start comparing pricing, be sure you take into consideration exactly what you’ll need in terms of agents and apps so that you can get an accurate idea of the price.
  • Secondly, the other downside is that the widget format would be designed a little better. That’s not a deal breaker, but you’ll want to look at it to see if it meets your expectations.
So is HappyFox right for you? Happy Fox has a free trial available and if you’d like to learn more about HappyFox, the practical help desk and customer support software solution, check them out by clicking the button below.

HelpScout – Help Desk Software Review

The HelpScout help desk launched in 2011, and today it powers more than 5000 support teams in 70 countries. Will it suit the needs of your business too? Check out their features to learn more…

HelpScout review and comparison front dashboard

Create Tickets
(Communication Channels)

Via email: Yes

Via web interface: No

Via social channels: No

Via phone: Yes. This is available through third-party integration, and there is an extra cost associated with this feature.

Via chat: Yes. This is available through third-party integration, and there is an extra cost associated with this feature.

Customer Self-Service/Community

FAQ: Yes

Multi brand helpdesk support (FAQ/Knowledgebase separate for each product): Yes. You can offer up to three brands with the basic plans. If you need more, you can select a higher-tier plan and get more brands at an extra cost.

Widget embedding for FAQ, Ticket, Chat: Yes. HelpScout offers a very powerful yet beautiful beacon-style widget.

What sets HelpScout apart is that you can set up this beacon with automated suggestion rules. This means that when your web visitor is looking for something, your beacon will offer related articles and other content. In turn, this cuts down on customer service tickets, as your visitors will find the answers to this question through the beacon widget. It’s a great way to provide a user-friendly experience while also cutting down on support requests.

Here’s what the beacon looks like:

Data filter/ Customer point on point tracking

External support: presales questions -potential buyers:  Yes.

Internal support (Ability to pass user data from inside app along with ticket to track which products customer has purchased or used to provide timely and correct support and advanced sales funnel):  Yes, though this function is limited.

Platform

Web: Yes, but this platform is for support staff only.

Mobile app: Yes, but currently only available on IOS platforms.

Voice (call center): Yes, this feature is available at an extra cost through third-party integration.

Staff

Multiple agents: Yes. There is a cost per agent. See the pricing section below for more information.

Private FAQ/knowledge base for internal use: Yes

Agent performance tracking: Yes

Private notes/ chat between agents: Yes

Agent rating/ Customer satisfaction survey: Yes

Help Desk Reporting and Analytics

Tag, tracking: Yes, and these features are very good and powerful. For example, you can use tagging to categorize conversations or to trigger automations. Which brings us to the next point…

Automation rules: Yes, and these automations are time-saving, powerful and create a great customer service experience.

You can set up simple “if/then” workflow rules to trigger automations. For example, if a ticket is for a certain category or includes something specific within the subject line or body, you can assign this ticket to a particular agent.

Another example: if a ticket includes a tag related to an outage, then you can send an automated or bulk response to that ticket. This saves a lot of time when you get a flood of requests due to something like a web outage or special sale.

Reporting: Yes. HelpScout gives you the most important data at a glance, including busiest time of the day, most-used tags, which workflow rules are being triggered, most active customers, and more. Together, this information can help you make better staffing decisions and create automation rules to boost efficiency.

HelpScout reporting review

Other Features, Usability, Price

Remote control: No, remote access is not available.

Integrations: Yes, HelpScout integrates with over 40 products, services and apps, including Slack, InfusionSoft, MailChimp, Magento, Zapier, KISSMetrics and many more.

Ease of use:  HelpScout is fairly easy to use. However, set up does require some knowledge of HTML and Javascript, especially if you want to install and customize features such as the beacon widget.

Price: Prices range from $0 to $40 per user per month, depending on what you need. Take a look at the features you get with each plan:

Who can use it: HelpScout is tailored for small to medium sized businesses that focus on email support.

Pros:

Here’s what we like about HelpScout:

  • Beautiful, customizable beacon-style FAQ widget. This widget lets you show relevant articles to your visitors, which greatly cuts down on the number of support tickets. Most widgets just show embedded contact forms. This widget shows relevant information. What’s more, you can also customize the beacon for different pages and websites.
  • Unlimited messages and storage. This is a great feature if your customer service desk experiences heavy traffic.
  • Nice reporting, tagging and tracking. These features save time and help you make staffing decisions.
  • 40+ integrations. Better yet, many of these integrations are free and very useful.
    • Agent rating and customer satisfaction surveying available. Again, this helps you make training and staffing decisions, and ensures your team is providing great care to your customers.

Cons:

  • The biggest downside of using HelpScout is that customers can only create tickets via email. During our tests we’ve seen instances where a customer didn’t receive a response because their email provider blocked it. Chances are, the customer assumes that the company simply didn’t bother to reply. That reflects poorly on you and your company, and can even cost you business.

Bottom line: it would be great if HelpScout provides a help desk login, which would let customers check for a ticket response without relying solely on email.

If you’d like to learn more about HelpScout’s customer support tools or to get started for free, check them out by clicking the button below.

Intercom – Help Desk Software Review

Intercom started in 2011 with a focus on providing a user-friendly support platform for businesses. Today they serve over 13,000 businesses around the world.

Take a look below to see what Intercom offers you…Intercom – Help Desk Software Reviews & Comparisons.

Create Tickets

(Communication Channels)

Via email: Yes

Via web interface: No, there is no login desk submission form.

Via social channels: Yes

Via phone: No

Via chat: Yes

Customer Self-Service/Community

FAQ: No

Multi brand helpdesk support (FAQ/Knowledgebase separate for each product): No

Widget embedding for FAQ, Ticket, Chat: Yes. They offer a beautiful beacon-style widget. However, the beacon widget is only available for live chat and offline messages.

What's a beacon widget - Review

You can see a live example of this beacon in action at https://www.intercom.com/.

Data filter/ Customer point on point tracking

External support: presales questions -potential buyers:   Yes.

Internal support (Ability to pass user data from inside app along with ticket to track which products customer has purchased or used to provide timely and correct support and advanced sales funnel): Yes, and Intercom does a great job with this feature.

The reason why this feature is so powerful is because Intercom lets you track your customers through your sales funnel in a way no other traditional help desk can. In turn, this enables your support staff to provide a better customer service experience.

For example, let’s imagine you have a membership site. Intercom lets you see at a glance all the information you need to know about a customer, such as:

  • Their membership level.
  • When they purchased their membership.
  • How often they use their membership.

You can get all this information and more without your support staff having to ask the customer.

Take a look at this example:

Intercom – Help Desk Software Reviews & Comparisons.

You can then segment your customers based on this information. You can send them targeted marketing information, follow ups, or even put them into a new sales funnel. So not only does Intercom offer a powerful way to provide support, it also help you with your back-end marketing.

Those who offer SAAS solutions and similar will find these features particularly powerful and effective.

Intercom – Help Desk Software Reviews & Comparisons.

Platform

Web: Yes, via a chat window.

Mobile app: Yes

Voice (call center): No

Staff

Multiple agents: Yes, you can have an unlimited number of agents. See the pricing section below for more information.

Private FAQ/knowledge base for internal use: No

Agent performance tracking: Yes, but it is very basic.

Private notes/ chat between agents:  Yes

Agent rating/ Customer satisfaction survey: No

Help Desk Reporting and Analytics

Tag, tracking: Yes. Intercom does a great job with this feature, as they offer group segmenting and precise targeting.

Automation rules: Yes, they do this very well. They offer the ability to do tasks such as automatically assigning specific agents to certain types of tickets.

Reporting: Yes. You can get a quick overview of important metrics such as when your help desk is busiest, and how long it takes to respond to inquiries.

Intercom – Help Desk Software Reviews & Comparisons.

Other Features, Usability, Price

Remote control: No, remote access is not available.

Integrations: Yes, there are some available. Some of the most popular integrations include Facebook, GitHub, Stripe, WordPress and more.

 Intercom – Help Desk Software Reviews & Comparisons.

Ease of use:  While Intercom is powerful, using it does come with a learning curve. What’s more, you do need to have some coding knowledge (such as HTML and javascript) in order to customize the beacon widget.

Intercom – Help Desk Software Reviews & Comparisons.

Price: Intercom offers three platforms that you can use individually, or integrate for a complete solution. These platforms include:

  • Acquire, which is where your support staff can chat with prospects.
  • Engage, which is where you can send targeted messages to customers through email and in-app messages.
  • Support, which is where your customers can ask their questions and receiving support.

Pricing starts at $49 per month each for the Acquire and Support platforms, and $53 per month for the Engage platform.

Unlike other help desk platforms, Intercom does not charge a price per agent, and you can have unlimited agents. Instead, pricing is based on the number of people you track and communicate with. This automatically adjusts as your business grows and you start tracking more people.

Who can use it: This is a great option for those offering SAAS, as well as anyone wanting to offer real-time chatting.

Pros:

Here’s what we like about Intercom:

  • Unique system with comprehensive customer tracking. This is one of Intercom’s strongest selling points.
  • Beautiful beacon and chat window. These professional design touches inspire confidence in your prospects and customers.
Cons:

Here’s what we don’t like about Intercom:

  • Expensive, confusing and unclear pricing plans and terms. Because of its multiple platforms with multiple sliding-scale pricing, it can be confusing to easily do any pricing comparisons.
  • May create a load on your support staff. That’s because Intercom focuses on live chat, so users are going to expect instant responses. You’ll need to have the staff available to effectively cover your desk during peak times.
  • Can be confusing to track conversations. That’s because the system is based on “chats” rather than tickets.
  • System runs slow at times. During our tests we had slow response times occasionally. Since you’re doing live chats, you need this feature to be as fast as possible to offer timely help.
If you’d like to learn more about Intercom’s integrated knowledge base and help desk by getting started for free, check them out by clicking the button below.

Kayako – Help Desk Software Review

Kayako started in 2001 as an answer to the boring, confusing and clunky support solutions that dominated the market. Today Kayako continues to focus on offering user-friendly solutions to over 131,000 customers.

Let’s look at their features to see if Kayako is a good fit for your business…

Kayako – Help Desk Software Reviews & Comparisons.

Create Tickets

(Communication Channels)

Via email: Yes

Via web interface: Yes

Via social channels: Yes

Via phone: No

Via chat: Yes

Customer Self-Service/Community

FAQ: Yes.

Multi brand helpdesk support (FAQ/Knowledgebase separate for each product): Yes, on some select plans.

Widget embedding for FAQ, Ticket, Chat: Yes, this is available for the live chat feature.

Here’s a look at the beacon-style widget:

Kayako – Help Desk Software Reviews & Comparisons.

You can set up the Messenger to automatically point to useful resources, which cuts down on your customer support requests. If your support staff is offline, users can leave a message. If this particular customer has talked to your support staff before, then this new message is posted alongside other conversations for quick and easy referencing.

Data filter/ Customer point on point tracking

External support: presales questions -potential buyers:  Yes

Internal support (Ability to pass user data from inside app along with ticket to track which products customer has purchased or used to provide timely and correct support and advanced sales funnel):  No.

NOTE: Although we didn’t test it, it may be possible to do this through a third-party integration with Zapier.

Platform

Web: Yes

Mobile app: Yes

Voice (call center): No

Staff

Multiple agents: Yes. There is a cost per agent. See the pricing section just a bit later for more information.

Private FAQ/knowledge base for internal use: Yes

Agent performance tracking: Yes

Private notes/ chat between agents: Yes

Agent rating/ Customer satisfaction survey: Yes

Help Desk Reporting and Analytics

Tag, tracking: Yes

Automation rules: Yes

Reporting: Yes. Kayako gives you a good overview of your help desk response times, what percent of cases were resolved during the first contact, when your help desk is busiest, and more.

Kayako – Help Desk Software Reviews & Comparisons.

Other Features, Usability, Price

Remote control/access to customer’s computer:  No.

Integrations: Yes, by integrating Kayako with Zapier, which gives you access to hundreds of popular apps and services such as Stripe, SalesForce and Slack.

Kayako – Help Desk Software Reviews & Comparisons.

Ease of use:  Kayako presents a very clean interface, but it’s not entirely intuitive. Some items don’t carry common labels, so you may find yourself clicking around to find what you need. That means you will need to set aside time to familiarize yourself with the interface and train your staff.

Kayako – Help Desk Software Reviews & Comparisons.

Price: Kayako has three main plans, each of whose prices vary on two factors:

  1. Number of agents per month, as each plan is billed per agent, per month.
  2. Whether you get billed annually (which is less expensive) or choose a month-to-month billing options.

Who can use it: This help desk is suitable for any type of small business.

Pros:

The things we liked most about Kayako is:

  • Live chat is built in for all plans.
  • Integrating Kayako with Zapier allows for plenty of integration options
Cons:

We found two main downsides:

  • The uncommon labeling in the dashboard, which makes it less intuitive. For example, Kayako uses the label “case” rather than the more commonly used label “ticket.” If you’re new to using a help desk, this likely won’t present a problem for you. If you’ve been using other solutions, then these uncommon labels may take some getting used to.
  • The dashboard has a lot of gray text on a white background. This quickly fatigues the eyes, and it can be downright problematic for those who have problems reading low contrast text.
If you’d like to learn more about Kayako’s unified customer service platform or try them out free, check them out by clicking the button below.

Rhino Support – Help Desk Software Review

RhinoSupport is all about saving you time, by offering you a support platform that makes it as easy as possible for your support team to provide great customer service.
Take a look at the features below to see if RhinoSupport is a good fit for you…

Help Desk Software Reviews & Comparisons

Create Tickets

(Communication Channels)

Via email: Yes

Via web interface: Yes, via a login desk ticket submission form.

Via social channels: No

Via phone: No, but RhinoSupport said it is possible through third-party integration.

Via chat: Yes

Customer Self-Service/Community

FAQ: Yes

Multi brand helpdesk support (FAQ/Knowledgebase separate for each product): Yes, up to five brands, depending on the plan you select.

Widget embedding for FAQ, Ticket, Chat: Yes, this is available via a traditional tab-style widget as seen below.

Help Desk Software Reviews & Comparisons

Here’s what the embedded widget looks like:

Help Desk Software Reviews & Comparisons

Data filter/ Customer point on point tracking

External support: presales questions -potential buyers: Yes.

Internal support (Ability to pass user data from inside app along with ticket to track which products customer has purchased or used to provide timely and correct support and advanced sales funnel): No

Platform

Web: Yes

Mobile app: No

Voice (call center): No, it is not a built-in feature. However, this may be possible via a third-party integration, according to RhinoSupport. (We didn’t test this or investigate it further.)

Staff

Multiple agents: Yes. There is an unlimited agent plan available. Please see the pricing section later on for more information.

Private FAQ/knowledge base for internal use: No

Agent performance tracking: Yes, but it is very basic.

Private notes/ chat between agents: Yes

Agent rating/ Customer satisfaction survey: No

Help Desk Reporting and Analytics

Tag, tracking: Yes, basic.

Automation rules: Yes, basic.

Other Features, Usability, Price

Remote control/access: No

Integration: No

Ease of use: If you’re looking for something easy to use with no learning curve, this is it. Across our testing, we found this to be one of the easiest help desks to set up and run. The interface is very intuitive and clean.

Help Desk Software Reviews & Comparisons

Price: Prices run from $47 to month to $197 per month depending on the plan you select. All except the most basic plan let you have an unlimited number of agents. You can also try any plan free for 15 days.

Rhino Support Help Desk Software Reviews & Comparisons.

Who can use it: This is a great option for an internet marketer, a start-up business, and any small business who does not need a sophisticated system. If you’re looking for comprehensive app tracking, reporting and automation rules, then this isn’t the right help desk for you. If you’re looking for a straightforward help desk at a good price, then you’ll want to consider RhinoSupport.

Pros:

There’s a lot to like about RhinoSupport, including: 

  • Very simple, intuitive and clean interface that’s easy to use.
  • Very affordable. The high-end plan is $97 per month, which is a great deal for unlimited agents.
  • You get built in live chat at no extra cost.
  • You get time-saving features, such as hovering over a ticket to read the contents, and the one-click replying.
Cons:

Here are the downsides of choosing RhinoSupport

  • Reporting and tracking is very limited and weak. If you depend on these options for staffing and training decisions, you’ll want to look elsewhere.
  • RhinoSupport doesn’t offer you a live chat support option. When we contacted them, it took days to get a reply. However, the system is stable, so we only contacted them a few times over the years we used this platform.
If you’d like to try Rhino Support’s free trial or just learn more about Rhino Support’s simplistic, efficient and easy to use help desk system, check them out by clicking the button below.

ZenDesk – Help Desk Software Review

If you’ve spent any time at all seriously researching support desks, then you’ve probably heard about ZenDesk. Question is, is ZenDesk a good fit for your business?

Read on to find out…

Zen Desk – Help Desk Software Reviews & Comparisons

Create Tickets

(Communication Channels)

Via email: Yes

Via web interface: Yes

Via social channels: Yes

Via phone: Yes, but it costs extra.

Via chat: Yes, but it costs extra.

Customer Self-Service/Community

FAQ: Yes

Multi brand helpdesk support (FAQ/Knowledgebase separate for each product):  Yes. With select plans you can support up to five brands. However, there is also an option to support an unlimited number of brands at an extra cost.

Widget embedding for FAQ, Ticket, Chat: Yes, and it’s very stylish (and similar to HelpScout in terms of professional design). You can even embed a live chat form (which costs extra).

It’s very clearly labeled and user-friendly, so your prospects and customers will have no problems identifying the widget and what it can do for them. While other help desks have beautiful beacon-style widgets, an inexperienced user may not always realize the beacon symbol is where they can get help. With ZenDesk, there is no question what the stylish widget does.

Zen Desk – Help Desk Software Reviews & Comparisons

Data filter/ Customer point on point tracking

External support: presales questions -potential buyers:   Yes.

Internal support (Ability to pass user data from inside app along with ticket to track which products customer has purchased or used to provide timely and correct support and advanced sales funnel): Yes, but we didn’t test this feature.

Platform

Web: Yes

Mobile app: Yes

Voice (call center): Yes, at an extra cost.

Staff

Multiple agents: Yes. Like most platforms, there is a cost per agent. See the pricing section a bit later for more information.

Private FAQ/knowledge base for internal use: Yes.

Agent performance tracking: Yes

Private notes/ chat between agents: Yes

Agent rating/ Customer satisfaction survey: Yes

Help Desk Reporting and Analytics

Tag, tracking: Yes, very good.

Automation rules: Yes, very comprehensive.

Reporting: Yes. At a glance you can see the number of open tickets, the average time to respond, the number of tickets currently in the backlog and much more. ZenDesk gives you plenty of information to help you make smart training, staffing and other business decisions.

Zen Desk – Help Desk Software Reviews & Comparisons

Other Features, Usability, Price

Remote control/access: Yes, which you can achieve by integrating with LogMeIn.

Integrations: Yes. If you’re looking for power and flexibility, look to ZenDesk. That’s because they integrate with over 300 apps and services across a wide variety of categories, including productivity apps, IT and project management, ecommerce and CRM, analytics and reporting, chat and collaboration and more.

Zen Desk – Help Desk Software Reviews & Comparisons

Ease of use:  Overall, ZenDesk has a clean interface and is easy to use. However, some sections don’t have intuitive labels, so you will need to spend some time familiarizing yourself with the platform.

Price: ZenDesk has a variety of plans so that you can choose the one that’s right for your business. The platform starts for as little as $5 per month per agent, and it goes all the way up to the Enterprise plan which is $99 per month per agent.

Note: You’ll pay slightly more if you choose to get billed monthly rather than annually.

Zen Desk – Help Desk Software Reviews & Comparisons

Who can use it: Any small, medium or large business can use ZenDesk, as they have the power, flexibility and pricing plans to meet your needs.

Pros:

Here’s what we really like about ZenDesk: 

  • Loaded with features. ZenDesk has a lot of bells and whistles, especially if you choose the higher-tier plans. ZenDesk will grow with you as your business grows.
  • Powerful yet user-friendly. Even though ZenDesk is loaded with features, it still has a nice, clean interface that’s easy to navigate.
  • Includes hover feature. You can see the contents of a ticket at a glance simply by hovering your mouse over the ticket, which is a convenient and time-saving feature.
  • In-depth reporting. Not all plans include this feature, but those that do provide a lot of information to help you plan your business.
  • Beautiful, professional and useful beacon. Best of all, you can include your ticket submission, FAQ and live chat in this beacon (though adding live chat costs extra).
  • Point and click frontend theme switcher. This means you can quickly and easily change the look and design of your help desk, even if you don’t know much about coding.
Cons:

So what’s the downside to using ZenDesk?

  • It gets costly, especially if you’re looking to add in a lot of features. But it is a good, stable solution.
If you’d like to learn more about Zen Desk’s reliable, flexible, and scalable help desk system, check them out by clicking the button below.

Conclusion

We would just like to mention that we’ve used Help Scout ourselves for about a year and really like them, in fact we use them on all our sites now.

The help desk software Kayako and Rhino support were both used on our sites in the past (for many years) and we did like them as well at the time but as our business needs changed we switched to Help Scout.

We have business partners who use and like FreshDesk so it’s really what is best for your individual business needs. These reviews are created so you can make a well-informed decision to what’s best for you and your profit margins.

As mentioned in the beginning, there is no “one size fits all” solution. But the good news is that there is a help desk solution that’s perfect for your needs and your budget… And you just learned about seven of the best help desks on the market

Ready to learn more? Click on your choice right now:

Get Marketing & Promotional Methods That Work...

Get the best online marketing & promotion case studies, methods and strategies used to get real results delivered right to your inbox.

Nam Ybarra

Operations Manager, Entrepreneur, Marketer at PromoteLabs, Inc
Nam Tran has two great passions in life : software experimental and Japanese Kit-Kat bars. She enjoys living life the fullest, which includes eating lots of exotic and spicy foods, none of which she likes to cook herself.